May 2015 Non-Dragon Official Business Thread

Since Nix put me on the reservation yesterday, I emailed the owner with a request for Sept 12 -- just to see if it's a possibility. (We don't even need the full week since TOD starts on Wednesday.)
Hope I didn't overstep my authority.
 
Terrific news. Spoke with the owner "Ivan" and he's totally cool with a re-schedule. Told him we'd decide soon and let him know within 1 - 2 days.
Below is his written response about the cancellation charge, which at 50% is about $750.
The only thing we'd lose are the VRBO fees for processing the refund, although to save the $750 we'd have to firmly commit to another date.

If it's okay with @death_roll, i say we accept his offer and work on a pre-Dragon (or post Dragon) event instead, not wanting to interfere with TOD in the least.
It would simply add an eastern venue for those who wish to come early or stay late.

What say you?
_________________________

Hi Bruce,



I understand about not wanting to be here without Tobias since it is a reunion.



Although our cancelation policy is 50% refund within 60 days of the date of arrival, we are willing to work with you since you are planning to come in September which is a splendidly beautiful time of year here in the mountains.



I will accept your reservation request for the September dates and once it has been accepted by you and it is on our calendar, I will see that the 50% forfeited amount we receive from VRBO is returned to you (or Tobias) upon receipt in our bank account. FYI – VRBO is slow to pay so it may be up to 15 days before you see that refund.



If you have any further questions or issues, please call me at 828 675-4691



Cheers,



Van
 
that means nix eats $750 if you cancel though...no? I'm pretty sure that's why nix was just telling everyone to go enjoy the place & he'd try to make it there for 3 of the days.
 
webby said:
that means nix eats $750 if you cancel though...no? I'm pretty sure that's why nix was just telling everyone to go enjoy the place & he'd try to make it there for 3 of the days.
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_________________
Well.... it's tricky. The owner is saying that if we re-schedule -- and firmly commit to the next date by paying for it, the owner will return the penalty (the $750) to Nix, less whatever processing fee is charged by the broker.
In other words, the only way to save the $750 is by paying for the next reservation. If we simply canceled our current booking, Nix (and I) would lose the money.

We all understand Nix will make every attempt to come, but he has also said a few times -- mostly in PM's -- not to expect him at all. That's causing some confusion, and doubt.
It's really a crisis situation at the hospital where he works, they refuse to bring in temps so any time off is very much in limbo.
Everybody can see it's incredibly generous of Nix to offer the cabin and not expect any further payments. I mean, really, it's amazing.
At the same time, several guys (and there aren't that many to begin with) have expressed serious reservations about coming without Nix there.

So it's a risky situation. I think we'd all like to make this happen... still. But everybody now needs to decide whether they can accept the risk of Nix not coming... or the other
guys who have one foot out the door.

As for me, driving from California? Obviously I need to know big time. Without some firm commitments, the thought of a sure thing in September looks like the better bet.
 
webby said:
that means nix eats $750 if you cancel though...no? I'm pretty sure that's why nix was just telling everyone to go enjoy the place & he'd try to make it there for 3 of the days.
Click to expand...


I believe from what I am seeing here is that if we cancel outright, then it would be a $750 penalty. If we reschedule to another date(sept) then we would loose out only on the VRBO fee....
 
Nomar06 said:
I believe from what I am seeing here is that if we cancel outright, then it would be a $750 penalty. If we reschedule to another date(sept) then we would loose out only on the VRBO fee....
Click to expand...
_______________________
You understand perfectly.
 
Bruce Bartlow said:
_______________________
You understand perfectly.
Click to expand...


:bananasplit:

For me, I will show up on the original May date I said I would go if the group decides to still go in May. If we decide to reschedule, then please use a portion of my funds to pay for any penalties you would incur and keep the rest to save a spot for me on the Sept trip.

Since this will be decided fairly soon and seems that the Sept reschedule would fall right before or after the Dragon, then I am thinking I could take a week off from work and have a great vaca with my 9thcivic.com peeps!
 
I would also gladly put some funds towards covering the penalty fees. I believe we could make a very interesting and unique September experience by adding an "eastern expansion" per se.
 
By the way, Nix and I can handle the cancellation fee if that's the way we go. Anybody else who chipped in (like you) gets a full refund as far as i'm concerned. But first i'd prefer to re-schedule, regardless of when that might be.
Heck it could even be June or as soon as things settle down with Nix. Whatever you guys wanna do is fine with me. I'm just looking for guys to make a firm commitment so I can load up the car!
Nomar06 said:
:bananasplit:

For me, I will show up on the original May date I said I would go if the group decides to still go in May. If we decide to reschedule, then please use a portion of my funds to pay for any penalties you would incur and keep the rest to save a spot for me on the Sept trip.

Since this will be decided fairly soon and seems that the Sept reschedule would fall right before or after the Dragon, then I am thinking I could take a week off from work and have a great vaca with my 9thcivic.com peeps!
Click to expand...
________________
You got that right!
 
Bruce Bartlow said:
Terrific news. Spoke with the owner "Ivan" and he's totally cool with a re-schedule. Told him we'd decide soon and let him know within 1 - 2 days.
Below is his written response about the cancellation charge, which at 50% is about $750.
The only thing we'd lose are the VRBO fees for processing the refund, although to save the $750 we'd have to firmly commit to another date.

If it's okay with @death_roll, i say we accept his offer and work on a pre-Dragon (or post Dragon) event instead, not wanting to interfere with TOD in the least.
It would simply add an eastern venue for those who wish to come early or stay late.

What say you?
Click to expand...

I'm all for moving the date to September, the week of the Dragon meet (9/13 - 9/20), that way we can have a pre-meet before the Dragon meet starts on that Thursday. Bruce, Nix, and the rest of the crew can all be together again for shenanigans.

But I still might go in May, only for a long weekend and stay in Robbinsville.
 
Ok guys. If everyone is cool with that then that's what we will do. I just wanted everyone to be certain and I didn't want anyone who had arranged time off from work to be stuck. I feel really bad about this. Ill email Ivan today.


My work situation is really messed up and looks to be that way for the rest of the summer.
 
@Nix, you were offering to do a super awesome thing for us by holding the cabin, but we didn't want you to miss out on this and have to eat the costs. So don't feel bad, life gets in the way but it's no reason to punish yourself. We can all adjust accordingly, and hey look at the bright side, the September trip, which is really the main trip is gonna be way more interesting now.
 
I'm probably still going down for the end of May, anyone still wanna join? I'll prob stay in Robbinsville.

For Sept, it's either 50/50 that I'll have the RS, with the current setup I'll be vanishing too quickly. Might change up cars again in later summer / early fall to keep things interesting.
 
@Nix... let me help out with Ivan. He says not to book with VSRO. Cabin is cheaper through him directly. I'm game for a September 12 or 13th start, giving us 4/5 days before TOD, and a day in between to catch our breath.
 
Ok, officially here are my dates: I will be making a Dragon trip with @NBFD891 arriving on Monday, 5/18, and departing either Friday 5/22 or Saturday, 5/23. We will be staying in Robbinsville, anyone interested in meeting us down there just let me know ahead of time.
 
Bruce Bartlow said:
@Nix... let me help out with Ivan. He says not to book with VSRO. Cabin is cheaper through him directly. I'm game for a September 12 or 13th start, giving us 4/5 days before TOD, and a day in between to catch our breath.
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If the owner has a brokers company and you end up doing a deal directly with him, make sure you have everything on paper and try to get signatures. I work for a property management company and know that things can get "interesting" when the owner does their own deals without the mgmt company.
 
SpartanML said:
Ok, officially here are my dates: I will be making a Dragon trip with @NBFD891 arriving on Monday, 5/18, and departing either Friday 5/22 or Saturday, 5/23. We will be staying in Robbinsville, anyone interested in meeting us down there just let me know ahead of time.
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I will be down Thursday 5/21 and leave Sunday 5/24, or even Saturday 5/23 depending on how memorial day traffic is.

@bootyluvr were you thinking about going down in May also?

Any spots open at the microtel? If so I'll be reserving tomorrow.
 
death_roll said:
I will be down Thursday 5/21 and leave Sunday 5/24, or even Saturday 5/23 depending on how memorial day traffic is.

@bootyluvr were you thinking about going down in May also?

Any spots open at the microtel? If so I'll be reserving tomorrow.
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I was thinking about it... Let me talk it over with the wife later tonight. I wish it was closer :(
 
bootyluvr said:
I was thinking about it... Let me talk it over with the wife later tonight. I wish it was closer :(
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closer as in April? Or just want now to be May so we're only a week or two away from it.

Just reserved a room at the Microtel for May.
 
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